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Executive Assistant to the CEO

$70K - $90K

Bothell, WA (On-site)

Operations

About VerAvanti


VerAvanti is a pioneering cardiovascular medical device company developing breakthrough intravascular imaging technology. Our Scanning Fiber Endoscope (SFE) platform represents a significant advancement in cardiac imaging, enabling physicians to visualize blocked arteries with unprecedented clarity. Following our recent $31.5M Series A funding round, we're advancing toward FDA 510(k) submission in H2 2026 and preparing for commercial launch.


The Role


We're seeking an exceptional Executive Assistant to partner with our CEO during this pivotal growth phase. This role goes beyond traditional administrative support, you'll serve as a trusted partner, helping drive organizational effectiveness while managing complex stakeholder relationships across investors, board members, clinical partners, and internal teams. The ideal candidate thrives in fast-paced environments, anticipates needs before they're expressed, and brings a sophisticated understanding of the medical device industry landscape.


Key Responsibilities


Strategic Support & Operations

  • Manage complex, ever-changing calendar with competing priorities across board meetings, investor relations, clinical site visits, regulatory milestones, and business development

  • Prepare comprehensive briefing materials, presentations, and documentation for board meetings, investor updates, and strategic partner discussions

  • Support preparation of investor materials and manage confidential fundraising communications

Stakeholder & Board Relations

  • Serve as primary liaison between CEO and board of directors, managing communications, materials preparation, and meeting logistics

  • Coordinate with investors, maintaining relationships and ensuring timely communication of company updates

  • Facilitate communication between CEO and clinical advisory board members

  • Manage relationships with key opinion leaders and clinical partners

Business Operations

  • Coordinate executive leadership team meetings and strategic planning sessions

  • Track and manage follow-up on action items from executive and board meetings

  • Support business development activities including partnership discussions and due diligence processes

  • Assist with preparation of materials for clinical conferences, industry events, and key customer presentations

Travel & Logistics

  • Arrange complex domestic and international travel itineraries for clinical site visits, investor meetings, conferences, and business development

  • Manage expense reporting and budget tracking

  • Coordinate logistics for advisory board meetings and company events


Required Qualifications


  • 5+ years of experience as an Executive Assistant supporting C-level executives, preferably a CEO

  • Medical device or healthcare technology industry experience strongly preferred

  • Proven track record supporting executives through significant company milestones (fundraising, regulatory submissions, product launches)

  • Exceptional organizational skills with ability to manage multiple complex projects simultaneously

  • Outstanding written and verbal communication skills, with experience preparing board-level materials

  • Absolute discretion handling confidential information including financial data, regulatory strategy, and investor relations

  • Proficiency with Microsoft Office Suite, and project management tools

  • Ability to work independently, anticipate needs, and solve problems proactively

Preferred Qualifications

  • Experience supporting executives in startups or growth-stage companies

  • Experience coordinating board meetings and investor relations activities

  • Understanding of clinical trial operations and medical terminology

  • Experience with CRM systems and investor relations platforms

  • Background supporting executives in highly technical or scientific fields

What Sets You Apart

  • You understand the unique demands of a medical device startup environment and the intensity of regulatory and fundraising cycles

  • You can translate complex technical and clinical information into clear, concise executive communications

  • You have exceptional judgment about what requires immediate attention versus what can wait

  • You build strong relationships across all organizational levels and with external stakeholders

  • You remain calm and focused during high-pressure situations

  • You take initiative without being asked and think several steps ahead


What We Offer


  • Competitive salary commensurate with experience

  • Comprehensive benefits package including health, dental, and vision insurance

  • Front-row seat to transforming intravascular care

  • Collaborative culture with a mission-driven team

  • Professional development opportunities

  • Position located in Bothell, WA


To Apply


Please upload your resume and a cover letter as (one pdf file) describing your relevant experience in medical device or healthcare technology settings. In your cover letter, please share an example of how you've supported an executive through a critical business milestone.


VerAvanti is an equal opportunity employer committed to building a diverse and inclusive team.

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